Job Opportunity at | Nafasi za Kazi GPSA ~ RECORDS MANAGEMENT ASSISTANT GRADE II
The Government Procurement Services Agency (GPSA) is an Executive Agency established under the Executive Agencies Act No. 30 of 1997 vide GN 235 of 7th December 2007 and amended as per GN 133 of 13th April 2012.
The Agency was officially inaugurated on the 16th June 2008. The Agency took over the functions that were performed by the Supplies and Services Department under the then Ministry of
Infrastructure Development and in July 2008 the Agency was transferred to the current Ministry of Finance and Planning
POST RECORDS MANAGEMENT ASSISTANT GRADE II – 1 POST
POST CATEGORY(S) HR & ADMINISTRATION
EMPLOYER The Government Procurement Services Agency (GPSA)
APPLICATION TIMELINE: 2021-08-31 2021-09-13
DUTIES AND RESPONSIBILITIES
i. To keep and maintain an up-to-date file index;
ii. To receive incoming letters, record, put them in proper files and send them to action officers;
iii. To record and dispatch outgoing mails and conduct daily file marking;
iv. To sort/classify incoming mails according to subject matter;
v. To keep confidential files and documents relating to heads office under key and lock;
vi. To keep file records and control movements of files;
vii. To handle all files and documents in the registry;
vii. To search files;
viii. To arrange files in racks, ensure their safe custody; and
ix. To perform other related duties as may be assigned by Supervisor.
OTHER JOB OPPORTUNITIES
QUALIFICATION AND EXPERIENCE
Form VI secondary school education certificate plus certificate in Records Management or equivalent qualifications and must be computer literate.
REMUNERATION Attractive package in accordance wi
i. All applicants must be citizens of Tanzania of an age not above 45 years except those
who are in public service;
ii. Applicants must attach an up-to-date Curriculum Vitae (CV) having reliable contacts; postal address/post code, e-mail and telephone numbers;
iii. Applicants should apply on the strength of the information given in this advertisement;
iv. Applicants must attach their certified copies of the following certificates;
Postgraduate/Degree/Advanced Diploma/Diploma transcripts;
Form IV and Form VI National Examination Certificates;
v. Attaching copies of the following certificates is strictly not accepted
Form IV and form VI results slips;
Testimonials and all Partial transcripts.
vi. Applicants employed in the Public Service should route their application letters
through their respective employers;
vii. Applicants who have/were retired from the Public Service for whatever reason should not apply;
viii. Applicants should indicate three reputable referees with their reliable contacts;
ix. Certificates from foreign examination bodies for Ordinary or Advanced level education should be verified by The National Examination Council of Tanzania (NECTA) and National Council for Technical Education (NACTE);
x. Certificates from Foreign Universities should be verified by The Tanzania Commission for Universities (TCU);
xi. Applicants with special needs/case (disability) are supposed/advised to indicate;
xii. A signed application letter should be written either in Swahili or English and Addressed to Secretary, Presidents Office, Public Service Recruitment Secretariat, P.O. Box 2320, Utumishi Building at University of Dodoma & Asha Rose Migiro Buildings – Dodoma.
xiii. Deadline for application is 13th September, 2021
xiv. Only shortlisted candidates will be informed on a date for interview; and
xv. Presentation of forged certificates and other information will necessitate to legal action.
All applications must be sent through Recruitment Portal by using the following address; http://portal.ajira.go.tz/ and not otherwise (This address also can be found at PSRS Website, Click ‘Recruitment Portal’)
Kindly DOWNLOAD the Attached PDF FILE for more detailed information